“A meeting is where minutes are taken and hours are wasted” (James Kirk) And sometimes we really just want to say “beam me up Scotty”.
Nearly every business has meetings. And, nearly every employee hates them and finds them a waste of time, money, and productivity. They would be right in their assessment.
How many meetings does your company conduct in a week? A month? A year? Have you ever calculate the cost of those meetings? There are obvious costs: manpower hours, loss of productivity, preparation costs; and not so obvious costs: pre- and post-meeting manpower hours, deteriorating employee morale from repetitious meetings with nothing accomplished, and no changes being implemented.
Meetings are a necessary part of doing business. It has long been recognized that there is more wisdom in groups than in individuals. Organizational decision making depends on the participation of diverse stakeholder groups and their ability to reach alignment or consensus. Collectively, work groups and teams have better expertise, experience, information, insight, inspiration and wisdom needed to resolve issues of change, complexity, competition, etc. However, it is critical to offer methods, techniques, and tools that enable groups to reach decisions in a more efficient and less costly manner.
2001 Wharton School of Business study on meeting productivity showed that:
- Businesses incur annual meeting expenses of $30M to $100M
- Meetings result in annual business losses of $54M to $3.7B
- Managers spend 25%-80% of their time in meetings, yet report that only 33%-47% of that time is productive
- Meetings dominate employees’ time, yet are costly, unproductive, dissatisfying, and their duration increases
There is a better way.
The methodology we use will help clarify how the structure and design of meetings can increase the effectiveness of meetings and, in turn, how changes in meeting processes impact favorably individual, team, and organizational performance.
Wouldn’t you prefer your employees be engaged in the meeting instead of asking Scotty to beam them up?